Potts GreenPrint

GDPR

Potts Print (UK) will comply with applicable GDPR regulations when they take effect on 25th May 2018. Working in conjunction with our clients, we will explore opportunities within our services offerings to assist our customers to meet their GDPR obligations.

The EU General Data Protection Regulation (GDPR) is the most significant piece of European privacy legislation in the last twenty years. It replaces the 1995 EU Data Protection Directive (European Directive 95/46/EC), strengthening the rights that EU individuals have over their data, and creating a uniform data protection law across Europe.

What are the Potts Print (UK) Ltd doing to prepare for GDPR?

Potts Print (UK) Ltd is committed to achieving compliance with GDPR prior to the implementation of the Regulation in May 2018. We are taking many steps across the entire business to ensure we will be ready for GDPR. We are identifying what personal data we hold for our customers, why we hold it, where it is stored and for how long. We are already compliant with the Data Protection Act and our compliance with GDPR will build on this foundation.

Here’s an overview of our progress so far:

Approval and support from the whole business to undertake this compliance.

Thorough audit of all areas of our business, products and services which are likely to be impacted.


Identify all systems and locations that hold personal data to ensure we know whether that data is held, why we hold it and for how long.


Develop a strategy for how to address the areas impacted by GDPR.


Implement the required changes to our internal processes and procedures required to achieve and maintain compliance with GDPR.


Ensure that all members of the business are educated and informed about GDPR and the changes that will be required by our business.


Test all of our changes thoroughly to verify and validate compliance with GDPR.


Finalise and communicate our full compliance prior to the deadline.

 

We are currently reviewing our data security, privacy policies and processes to ensure that we are not only compliant but go further to ensure that any data we process is secure. Based on or research we are confident the measures we have introduced will meet the requirements of GDPR.


What do Potts customers need to do?

While Potts Print (UK) Ltd is responsible for GDPR compliance to keep your data secure, you too have certain responsibilities to your employees and customers as part of the new legislation.

For example:

Make sure people in your business know that the law is changing.

Create a register of the personal information you hold, where it came from, and who you share it with.

Review the current privacy notices for the data you store and prepare to change them for GDPR.

Get consent to store, manage, maintain and use personal data or consider what other rights you may have to process personal data.

Check that you can honour the rights of individuals. If someone asks for their data, you should be able to give them it in a secure, standard format.

If someone asks you to remove their data, make sure you can prove you’ve done so.

 

Contacting Us

If there are any questions regarding this privacy policy, you may contact us using the information below.


Atlas House
Nelson Park
Northumberland NE23 1WG

 

www.potts.co.uk/contact

it@potts.co.uk

Tel: 0845 375 1875

Last Edited on 27-11-2017



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